Getting to know the planner behind the scenes
We like to call ourselves the hybrids of the event planning industry,
because we can be hired for full service planning needs which include the venueand vendors. Or we can work with planners themselves who just need us for venuelogisitic management for the yachts, catering, bar, beverage, and service staff.No matter the level of service we're hired to do, seeing an event come to realitybehind the scenes is our favorite part of the job! Royal treatment customer service is a phrase we hold ourselves to every day. We love working with other creatives and clients just beginning in the wedding or event process. And we'll strive everyday to make sure you feel the same way! Today we'll take a closer lookbehind the scenes of our full service planning.
because we can be hired for full service planning needs which include the venueand vendors. Or we can work with planners themselves who just need us for venuelogisitic management for the yachts, catering, bar, beverage, and service staff.No matter the level of service we're hired to do, seeing an event come to realitybehind the scenes is our favorite part of the job! Royal treatment customer service is a phrase we hold ourselves to every day. We love working with other creatives and clients just beginning in the wedding or event process. And we'll strive everyday to make sure you feel the same way! Today we'll take a closer lookbehind the scenes of our full service planning.
What is an event planner?
To the common person, the event planner is the person that assists in the basic planning of an event. While this is not incorrect, it only conveys half of the truth. The event planner is the ringleader of the event. They are the person who is entrusted with acting as an intermediary between all vendors and you, the client. In many ways, the planner strings together all of the little details of your event and ties them up into a nicely wrapped packaged all before the event date.
Pre-event preparation
Meet your planner
Before an event, what is at the top of your To-Do list? Make an appointment with the best possible planner for your individual event!
Our event planner is there for your benefit! In your first meeting, you will explain your idea for your event, which they will help bring to life. An event can follow whatever style, budget, or schedule that fits you best. The more detail that your planner receives, the more ammo they have to create the perfect event for you.
Timeline
An event takes time to execute and can be stressful. This is the exact reason that you are looking to hire an event planner! In order to give our planners enough time to prepare, we ask that you schedule your event at the soonest convenience. For a wedding, the preparations begin anywhere from 12-16 months before the event date. However, each event is individual and will vary in preparation time. Once the initial meeting has occurred, the planner can begin to find the perfect venue, vendors, and all other details for your event. Making your initial meeting with your planner as soon as possible will help to make your event the event of the year!
Vendors
What is a vendor? A vendor is a company that assists in the creation and prosecution of your event. The planner connects and communicates with different vendors to provide the client with the best company to accommodate their event. The vendors that work with GKYS offer services in a variety of different categories, such as rental equipment, dress/suit designers, florists, DJs, caterers, drinks, bakers, graphic designers, photographer, videographers, etc. While, yes, you could pick any of these companies all on your own, the advantage of having a planner is that the planner will offer their recommendation of vendors based off of their previous experience to find a vendor that will fit your vision. The planner will also transmit your individual requirements, ideas, and style to the vendors to ensure that everyone is clear on your goals!
Rehearsal before the event
In order to make sure everything is perfect on your day, the planner schedules a rehearsal for the event to guarantee all vendors and participants are running smoothly. This is the final chance for the planner to correct any, and all, of the schedule details.
On the event day
The biggest day of the event planning process! Aside from making sure the event as a whole runs well, the planner must make sure that all vendors arrive on time, produce their product, and leave on time. The planner is here to assist in any ways that you might need.
The glory of having a planner, especially the planners from GKYS, is from the moment that you begin planning for your event to the event date, you will create not only an inspirational event but an everlasting relationship with the people supporting you on your big day. The memory of a well executed event will last a lifetime!
Written by Shu Hua Li and Emily Surabian. Shu and Emily are both Marketing & Event Planning Interns for Golden Knot Yacht Services, a Yacht Event Planning Company for Weddings, Corporate Events, and Special Occasions in New York City, NJ, Philadelphia, DC, Baltimore, Annapolis, Florida, San Diego, Newport Beach, Marina Del Ray, Hawaii, Boston, Miami, and the Bahamas.
www.goldenknotys.com
@goldenknotyacht
A few of our preferred vendors we work with, showcased here:
The Tuxedo Club https://thetuxedoclub.net/
Salon Beverly Hills
Blush Bar LLC https://www.blushbarllc.com/
Mallory Weiss Planning https://malloryweissplanning.com/
About the Details NYC http://www.aboutthedetailsnyc.com/
Decorative Decors http://www.alisonbarnak.com/
No comments:
Post a Comment